Procedures for Registrations and Hotel Reservations
Please complete one purchase requisition in Web Link to obtain approval to attend the event from your building administrator and Mrs. Lawrence. A sample requisition is below. Only include the dollar amount for the registration, not the hotel. You will not complete a purchase requisition for the hotel reservation.
Be sure to include everything detailed in the image below.
Requisition Description: Event/Conference description and dates.
Your Comment: Hotel (if any) with address, phone number, and check in and check out dates.
Detail Description: Registration, attendee, Event/Conference description.
If you submit a requisition for more than one person, please include ONE DETAIL LINE PER ATTENDEE. If a person works in more than one building, please include a detail line for EACH BUILDING for that attendee and specify the building for billing purposes. (See red oval with 2 arrows below).
Save (your requisition number is there now!) & submit. Isn’t this fun?
When you receive notification that your purchase requisition has received final approval:
Complete your registration with the vendor.
Make your hotel reservation using your personal credit card.
Email firstname.lastname@example.org or call Angie McKenna or Stephanie Dunn with the confirmation number and verify the hotel is the same as on your requisition comment.
We will call the hotel to move the charges to the district credit card.
We will send you a copy of the district tax exempt form. Please provide this to the hotel at check in.
After your stay, please provide a copy of your hotel receipt to Angie McKenna at the central office.